- You may pay online with a credit card or financial aid if within the approved dates and have your books shipped to you. A flat shipping rate will apply.
- You may prepay online with a credit card or financial aid if within the approved dates and pick up your textbooks at the campus store. There is no additional cost for this option.
CMA, Course Material Access
- Course Material Access is an Inclusive Access Program and allows for day one access to e-content, such as E-texts and software through Canvas and lasts one semester. Depending on courses, this e-content will be your required course materials. More information on required course materials will be listed by term, course & section on the campus stores's website.
- Upon registering for a Course Material Access course, you will be opted into the program with the choice of opting out. You will receive a welcome email with important information regarding this course, so check your student email frequently.
- For more information regarding the CMA program, including the Opt-Out process, the cost for this service, and the convenience being provided, please check out the Course Material Access FAQ.
Return Policy
Textbooks: (Last day for eligible refunds is printed on your receipt)
- For a refund or exchange, textbooks purchased for regular 16-week classes may be returned within the first two weeks of classes with a receipt.
- Early and late start classes may receive a refund up-to one week from when the class begins.
- Textbooks purchased at any other time may be returned for a full refund within 7 days of the purchase date if in original condition.
- New textbooks must be in new condition and not be written in, soiled or damaged. Used textbooks must be in as-purchased condition.
- Bundled, loose-leaf and text materials wrapped in cellophane are non-returnable under normal circumstances. E-books, CDs, DVDs and Access Codes cannot be opened.
- For bundled textbook materials wrapped in cellophane, see possible restocking fees below.
- Bank cards and financial aid sales must be refunded to the same account.
Restocking Fees:
- New textbook bundles and loose-leaf materials returned in an opened condition may be refunded at the used price and/or with a restocking fee amounting to 10% of the original purchase price.
- If items are deemed by the campus store to be in new, resalable condition and all other refund criteria is met, a 10 percent restocking fee will be assessed and deducted from the refunded amount.
- As long as the materials are in new or as-purchased condition, the restocking fee will be waived in case of dropped or changed class (drop/change slip required), or if the incorrect textbook was purchased and is exchanged for correct book.
- Restocking fees are associated with the cost that is placed by publisher’s return policies and cost to the campus store.
Non-Returnable:
Computer hardware, software, electronics, sale items, special orders, study guides, solution manuals, reference materials, nursing kits, general books and old editions are all non-returnable unless otherwise specified in this return policy.
Supply/Merchandise Items:
- Unopened items may be returned with a receipt and must have been purchased within the past 14 business days.
- Opened merchandise may be returned only if it is defective and only exchanged for the identical item.
- After 14 business days, the customer is responsible for contacting the manufacturer regarding returns or exchanges.
Defective Items:
- Textbooks – Prior to mid-term, defective items may be returned for replacement only, provided that these defects are not associated with normal wear and tear or misuse.
- Supply/Merchandise – within 14 business days.
Textbook Buy Back
In Store Buyback
- The SCC Campus Store has a scheduled book buyback that runs concurrent to finals week and the subsequent week.
- Buyback dates for the upcoming semester will be posted on the campus store's website.
- The SCC Campus Store has the final decision on all bookstore buybacks.
Online Buyback
- The SCC Campus Store has an online buyback available all year long for students that miss our scheduled in store buybacks.
- Shipping of bought textbooks is at no cost and a free shipping label will be provided.
- Visit the campus store's website and click on Textbook Buyback for more information and the link to the online buyback.
Textbook Rentals
The last day to return textbooks is seven business days after the last day of finals.
Unreturned rentals will result in a $10 late fee plus the difference in the cost of purchasing the textbook minus the rental fee.
The final date for returning rentals is printed on your receipt and is also listed on the campus store's website.
Multiple emails will be sent to student emails giving instructions on how to return rentals, the last date to return them, and which books a student has rented and will need to return. Please check student emails periodically before and during finals weeks for this information.
Computer Regulations
Information and Technology Resources
Computers, networks and electronic information systems and the data they provide are essential college operational resources. SCC grants shared access to these resources. These resources must be used and managed responsibly to ensure their integrity, security. and availability for appropriate educational and business activities. All users must adhere to approved procedures administered by the Information Technology Department. These procedures are detailed throughout this document.
Students have access to computers for recreational use (email and internet) in the Recreation Center. These recreational computers may be monitored and are not secure for confidential information. The Schnare Library computers can be used by students for homework and research.
Student-owned computing devices may connect to the college wireless network. Use of the wireless network is also governed by the approved procedures mentioned earlier in this document.
Computer User Rights and Responsibilities
Those using IT resources agree to abide by federal and state laws, and college policies and procedures, including those related to harassment, plagiarism, commercial use, security, unethical conduct, theft, copyright and licensing infringement, unlawful intrusions, data privacy and accessing pornography.
Users are responsible for:
- Reviewing, understanding, and complying with all policies and procedures related to access, acceptable use and security of information technology resources.
- Asking systems administrators or data custodians for clarification on access and acceptable use issues not specifically addressed in policies and procedures.
- Immediately reporting possible policy violations to one of the following people:
the director of network operations and/or director of technology. - the assistant director of administrative computing.
- the executive director of information technology.
- the vice president for administrative services.
- the vice president for human resources.
Liability for Personal Communications
Computer users are responsible for the content of their personal communications. The college accepts no responsibility or liability for personal or unauthorized use of its resources by users.
Privacy and Security Awareness
Users should be aware that although the college takes reasonable security measures to protect the security of its computing resources and accounts assigned to individuals, the college does not guarantee absolute security and privacy. Users should follow the appropriate security procedures listed in this document to assist in keeping systems and accounts secure.
The college assigns responsibility for protecting its resources and data to systems administrators and data custodians, who treat the contents of individually assigned accounts and personal communications as private and do not examine or disclose the contents except:
- as required for system maintenance including security measures.
- or when there exists reason to believe an individual is violating the law or college policy.
Consequences of Violations
If, in the course of an investigation, it appears necessary to protect the integrity, security, or continued operation of its computers and networks or to protect itself from liability, SCC may temporarily deny access to its IT resources. Inappropriate use of IT resources may result in disciplinary action and contact of applicable law enforcement agencies.
Using the College's Computing Resources and Information/Data
Login IDs are a unique combination of username and password granted to individuals for their use only. Whenever there is reason to believe that a login ID has been compromised, a system/network administrator should be contacted immediately. All users must log out or lock the PC in use before leaving the area. Users may access only accounts, files and data that are publicly available or to which they have been given authorized access. It is the responsibility of all users to secure information that is in their possession.
Use of Software and Hardware
College email, computers and networks may be used only for legal, authorized purposes. Occasional, brief personal use is permitted. Unauthorized or illegal uses include but are not limited to:
- Use that violates any federal or state law.
- Unauthorized access to files or computer resources (including remote computer systems).
- Copying, revising, damaging, removing, or distributing programs or data or any other user’s programs or data without the express permission of the owner.
- Activities that disrupt normal computer/network use and services including, but not limited to:
- Propagation of computer viruses.
- Sending chain letters or unauthorized mass emails.
- Unnecessary printing or other network traffic.
- Damaging or altering college computer equipment or supplies.
- Use that is harmful or harassing to other users.
- Introduction of any unacceptable information onto the administrative or academic systems and applications. Unacceptable types of information include:
- Information that infringes on the rights of others.
- Information that is abusive, profane or sexually offensive.
- Information that may injure another or lead to a lawsuit; such as pirated software, destructive software (including computer viruses), pornographic or libelous statements or unauthorized copies of licensed software or copyrighted media files.
- Advertisements for commercial enterprises.
- Software programs not approved by a director of IT.
- Use of college computing resources for personal or monetary gain.
- Access to the college’s network resources via any unauthorized device.
- Violation of regulations as stipulated in the Family Educational Rights and Privacy Act (FERPA) and College Board Policies and Procedures.
Software must only be installed by authorized IT staff.
Student E-Communication
E-communication or email shall be considered one of the primary means of official communication to students.
E-communication facilitates student success by providing regular, relevant and time-sensitive electronic communication to students via college-assigned email accounts.
The college-wide email system is for communication with students in addition to those e-communications provided through the learning management system for academic instruction.
E-communication falls under the guidelines of Board Policy 483.0 – Release of Student Information in accordance with the Family Educational Rights and Privacy Act of 1974.
Each student will be provided an email address upon enrollment at the college. All students are expected to:
- Read their email frequently. Important announcements as well as information specific to enrollment will be sent via email. It is the student’s responsibility to ensure that the information is read. While students may forward their email to a non-college account, the college does not recommend this. The college will not be responsible for email once it has been forwarded off the college’s servers, nor will support be given for any problems this might cause.
- Monitor their college assigned email account to ensure there is sufficient storage space to receive emails.
- Comply with college directives sent via email; failure to read email is not an acceptable excuse for non-compliance. Free access to computers with internet is available on campus.
- Student e-communication is subject to all college policies and procedures for computer use as established by the college, as well as the guidelines for sending messages to other students as noted below under “Inappropriate Use of Student Email.”
Inappropriate Use of Student Email
Examples of inappropriate computer use include, but are not limited to:
- The creation and exchange of messages that are offensive, harassing, obscene or threatening.
- The exchange of confidential information to persons without a need to know.
- The creation or exchange of advertisements, solicitations, chain letters or other spam.
- The use of email for commercial purposes.
- The creation, storage, or exchange of information in violation of copyright laws.
- Reading or sending messages from another person’s account without authorization.
- Intentional distribution of computer viruses.
Children on Computers
Children too young to be admitted to the college are not allowed access to SCC computers without supervision.
Conduct, Discipline and Due Process
Disruptions in the Classroom
SCC will address any disruptions in the classroom that obstruct the learning process. Each situation will be considered based on the particular circumstances unless already covered in the Faculty Guide for Disruptive Student Behavior procedures.
Definitions
College Premises” includes all land, buildings, facilities or other property in the possession of or owned by, leased by, used or controlled by the college, including adjacent streets and sidewalks.
“College Official” includes any person employed by the college performing assigned administrative or professional duties.
“College Community” includes any person who is a student, faculty member, college official or any other person employed by the college.
“Organization” means any number of persons who have complied with the formal requirements for recognition.
“Sanction” means a formal action that is binding, generally an outcome of the student conduct process that limits a student's ability to interact with the college and the college community.
“Student” means a person who has been accepted to the college, who is currently enrolled or one who was enrolled at the time of the alleged infraction. For the purpose of these rules, student status continues whether or not the college’s academic programs are in session. Students and student organizations will observe the college policies and procedures, comply with local, state and federal laws and will conduct themselves in a manner compatible with the college’s mission. Students are subject to disciplinary sanctions for misconduct.
Student Conduct, Discipline and Due Process
Upon admission to the college or program, students assume an obligation to conduct themselves in a manner compatible with the college’s function as an educational institution and to comply with the laws enacted by federal, state and local governments. If this obligation is ignored, the college must institute appropriate discipline. Students may be subject to disciplinary sanctions for conduct that constitutes a hazard to the health, safety or well-being of members of the college community or which is detrimental to the college’s interest whether such conduct occurs on campus, off campus or at college-sponsored events.
SCC will cooperate fully with law enforcement and other agencies. SCC reserves the right to initiate disciplinary proceedings for violations of the Student Conduct Code, even if criminal charges are brought forward by the appropriate authorities. Disciplinary actions by SCC are independent of any criminal or civil proceedings.
The distinct procedures for handling violations of academic integrity, grade grievances and behavioral misconduct are in this policy. Examples of misconduct that may subject the student to discipline include, but are not limited to:
- Academic dishonesty or misconduct, such as cheating, fabrication, plagiarism or facilitating academic dishonesty.
- Forgery, alteration or misuse of college documents, records or identification.
- Theft of, damage to or destruction of college property or property of employees, students or visitors.
- Unauthorized surveys or other means to obtain information from students or employees.
- Violating copyright agreements.
- Unauthorized entry to or use of college facilities, properties, equipment, resources or services.
- Giving false or misleading information in response to requests from college officials, knowingly furnishing false information or reporting a false emergency to the college or failing to comply with directions of college officials acting in the performance of their duties.
- Unauthorized possession, receipt, duplication or use of the college’s name, insignia or seal.
Obstruction or disruption of college-authorized activities. - Dressing or personally appearing in a manner that disturbs a classroom, instructional activity or other college activity.
- Disorderly conduct, obscene expressions or infringement upon the rights of others at college-authorized activities.
- Participating in or inciting a disturbance of the peace or unlawful assembly.
- Physical abuse of any person on college-owned or controlled property or at college-authorized activities, threats of violence, stalking or conduct that threatens the health or safety of any person(s).
- Actions on college-owned or controlled property or at college-authorized activities, which threaten or endanger one’s own safety, health or life, or making any verbal threat of such action. This includes such behaviors as suicide attempts, cutting or refusing treatment for life-threatening illnesses or conditions.
- Engaging in discrimination, harassment, sexual harassment or sexual violence. See Non Discrimination and Equal Opportunity and Sexual Harassment.
- Manufacture, use, possession, distribution, dispensing or sale of alcohol, controlled substances, illegal drugs or substances, except as expressly permitted by law and college policy. See Drug-Free Environment.
- Misuse or abuse of prescription drugs on college-owned or controlled property or at college-authorized activities.
Use of tobacco products on campus. See Prohibition of Tobacco Use, Smoking and Simulated Smoking. - Possession, use or storage of firearms, explosives, dangerous chemicals, weapons or other destructive devices on college property, college-controlled property or at college-authorized activities, including possession of a firearm by a student who holds a conceal-and-carry permit or endorsement. See Weapons (Concealed or Visible).
- The operation of student organizations not properly recognized and registered.
- Hazing, any method of initiation or pre-initiation into a campus organization or any activity engaged in by the organization or members of the organization, which causes or is likely to cause physical or mental harm, personal degradation or disgrace.
- Unapproved solicitation. See Fundraising for Student Clubs, Organizations, and Athletic Teams and Solicitations, Distributions, and Gifts.
- Conduct that adversely affects the student’s suitability as a member of the academic community.
- Violation of college policies or regulations. See Student Conduct, Discipline and Due Process.
Academic Procedures
Academic Integrity
Students are expected to exhibit academic integrity by being honest and forthright in their academic endeavors. To falsify the results of one’s research, to steal the words or ideas of another or to cheat on an examination corrupts the essential learning process.
Forms of Academic Dishonesty
ACADEMIC MISCONDUCT
Academic misconduct is the intentional violation of college policies by tampering with grades or taking part in obtaining or distributing any part of an unadministered test.- Stealing, buying or otherwise obtaining all or part of an unadministered test.
- Selling or giving away all or part of an unadministered test including answers to an unadministered test.
- Bribing another person to obtain an unadministered test or any information about the test.
- Entering a building or office for the purpose of obtaining an unadministered test or changing a grade in a grade book, on a test or on other work for which a grade is given.
- Changing or being an accessory to the changing of a grade in a grade book, on a test, a Change of Grade form or other official academic records of the college.
CHEATING
Cheating is an act of deception by which a student misrepresents mastery of information on an academic exercise.- Copying from another student’s test paper.
- Allowing another student to copy from a test paper.
- Using the course textbook or other material such as a notebook brought to a class meeting but not authorized for use during a test.
- Collaborating during a test with any other person by giving or receiving information without authority.
- Using specifically prepared materials during a test (e.g. notes, text messages, formula lists, notes written on the student’s clothing or body, etc.) without authority.
FABRICATION
Fabrication is the intentional use of invented information or the falsification of research or other findings with the intent to deceive.- Citation of information not taken from the source indicated.
- Listing sources in a bibliography not used in the academic exercise.
- Inventing data or source information for research or other academic exercise.
Forgery is making, adapting or imitating objects or documents with the intent to deceive.
- Submitting as your own any academic exercise (e.g. written work, printing, sculpture, etc.) prepared totally or in part by another.
- Taking a test for someone else or permitting someone else to take a test for you.
Plagiarism is the inclusion of someone else’s words, ideas or data as one’s own work. When a student submits work for credit that includes the words, ideas or data of others, the source of that information must be acknowledged through complete, accurate and specific documentation and, if verbatim statements are included, through separation from the rest of the paper by indention or quotation marks as well. By submitting work for credit, the student certifies the originality of all work not otherwise identified by appropriate acknowledgments. A student will avoid being charged with plagiarism if there is an acknowledgment of indebtedness:
- Whenever one quotes another person’s actual words.
- Whenever one uses another person’s idea, opinion or theory, even if it is completely paraphrased in one’s own words.
- Whenever one borrows facts, statistics or other illustrative materials – unless the information is common knowledge.
What can students do to protect themselves from being charged with academic dishonesty?
- Prepare thoroughly for examinations and assignments.
- Take the initiative to prevent other students from copying your exam or assignments, e.g., shield your answer sheet during exams; do not lend assignments to be turned in to other students, etc.
Refer to the course syllabus for information regarding academic honesty or ask the faculty member for guidance. - Do not look in the direction of other students’ papers during examinations.
- Use a recognized handbook for instruction on citing source materials. Consult with individual faculty, academic departments or the library reference staff when in doubt.
- Learn about what plagiarism is and how to avoid it by taking the library's plagiarism tutorial.
- Use the services of the ACE Tutoring Center (Schnare Library 1st floor).
- Refuse to assist students who cheat.
Violations of Academic Integrity
Violations of academic integrity are resolved within the Division of Academic Affairs. It is intended that resolution take place at the lowest possible administrative level preserving both the integrity of the college and the dignity of the student. The following discipline may be taken if a student is determined to be guilty of academic dishonesty:
- Repeating the assignment or completing an alternative one.
- Issuing a warning or providing counseling.
- Assigning a grade of “I” until the alleged violation is adjudicated.
- Giving a failing grade for the assignment.
- Assigning a grade of “F” for the course.
- Where faculty assign a grade of "F" for the assignment or the course, a report will be sent to the appropriate chair and dean. A database of student violations will be managed by the Student Life Office.
Vice President for Academic Affairs:
Multiple or extremely serious violations may result in disenrollment from the college.
The student may appeal the discipline assessed by the faculty member to the program coordinator and/or department chair, and the decision of the program coordinator and/or department chair to the division dean. Either party may contest the dean’s decision by submitting an appeal in writing prior to the last day of the following semester (i.e. fall or spring) to the vice president for academic affairs, whose decision is final. The vice president for academic affairs will determine if disenrollment from the college is an option and will ensure that due process has been provided to the student.
Withdrawing from the course will not prevent the faculty member, program coordinator, department chair, division dean or the vice president for academic affairs from imposing sanctions, or recommending grade penalties, including a failing grade in the course.
Grade Grievance Procedures
Students with concerns about grades should ask the instructor for clarification/resolution. Concerns about final grades must be expressed prior to the last day of the following semester (i.e., fall or spring). If, after contacting the instructor, the student still has concerns, the student should contact the program coordinator or department chair who will work with the student and the instructor to resolve the matter. If the department is unable to remedy the situation, the student should contact the division dean. If the resolution is unsatisfactory, the student may submit an appeal in writing to the vice president for academic affairs, Conoyer Hall 2110. Anonymous calls or unsigned letters will not be acknowledged. Only concerns expressed by the individual student involved will be addressed.
Copyright Violations
Downloading or distributing copyrighted material, including through peer-to-peer file sharing, without the permission of the copyright owner is against the law. Illegal downloading or distribution of copyrighted materials can result in your being prosecuted in criminal court and/or sued for damages in civil court. Criminal penalties for first-time offenders can be as high as five years in prison and $250,000 in fines. If sued in civil court, you may be responsible for monetary damages, attorneys’ fees and civil penalties up to $150,000 per work distributed. Use of SCC’s resources for unauthorized distribution of copyrighted materials is forbidden.
The college prohibits illegal copyright infringement through its acceptable use policy and in its student conduct code. Disciplinary action, including loss of use of the college information technology systems, up-to and including expulsion from the college could result from violations of this policy.
As an SCC student you are required to adhere to all college policies including those that relate to copyrights.
Students are required to adhere to all SCC policies related to copyright and fair use. This information is posted on the SCC website and includes information on copyright, guidelines of copyright laws and fair use:
- SCC Library Copyright Policy
- Board Policies & Administrative Procedures: 400 Student Body and Educational Programs:
- 410.0 Student Conduct, Discipline, and Due Process
- Agent to Receive Notification of Claimed Copyright Infringement
- Board Policies & Administrative Procedures: Article I.10 Copyright
- Board Policies & Administrative Procedures: 800 Information Technology/Computer Usage
- Student Handbook, Copyright Violations
- All students are required to comply with the practices stated in the Information Technology Student Information Student Acceptable Use Policy which is posted on the SCC website. SCC Board Policy 800/801 IT Resources
- All students are required to comply with the Conduct for Computer Use Policy posted in each computer lab and on the SCC website.
Students who are found to be in violation of any SCC policy, including copyright violations, will be adjudicated through the Student Conduct, Discipline, and Due Process procedures, located in the Student handbook. See Board Policy 410 Student Conduct, Discipline and Due Process. Student may also be prosecuted in criminal court or be sued for damages in civil court for violations of copyright laws. Cases involving copyright violations will be referred to the campus police, who will forward a report to the prosecuting attorney’s office for their review.
Many legal sources are available for copyrighted material such as music and movies. Some are free and some charge a nominal fee. A current and comprehensive compendium of legal sources can be found at the Motion Picture Association of American website, mpaa.org. The SCC Library makes available licensed journal, music, and image resources to support instruction for currently enrolled students, faculty, and staff members at http://libguides.stchas.edu/?b=g&d=a. These licensed resources require electronic authentication based upon patron files that are regularly updated.
You need to be aware that sharing music, videos, software, and other copyrighted material may be a violation of the law and can expose you and those with whom you share materials to civil and criminal penalties. Please be responsible in your use of copyrighted materials.
Non-Academic Procedures
Behavioral Misconduct
Inappropriate student behavior in the classroom or on campus has the potential to disrupt the teaching and learning process. In a classroom situation, the faculty member is the first person available to regain order and prevent further disruption. Having a disability does not preclude the expectation that a student will adhere to appropriate behavior while on campus. If behavior negatively impacts instruction or learning opportunities of other students, it becomes a conduct issue and should be addressed per the college conduct policy. Guidelines are available to faculty so they can assure that the rights and safety of the faculty, students and institution are protected.The guidelines are based upon the level of disruption, from low to high, which can include the immediate suspension of the student from the class for that day.
For disruptions outside the classroom, the executive dean of student life or the department of public safety (DPS) should be notified immediately. Behavioral misconduct may be referred to DPS/Campus Police, who will involve other authorities, as appropriate. DPS/Campus Police should be called at extension 8545 immediately if:
- An incident exists that has the potential of being life-threatening and/or causing serious property damage.
- An incident that is potentially dangerous is recognized and the need for police is necessary for the safety and welfare of others on the campus.
- Any crime is witnessed or reported requiring official reports and notification to state or federal authorities.
The institutional expectation is that students will conduct themselves in a manner that is acceptable in a learning environment. Behavior that endangers or infringes on the rights and safety of others is not acceptable. It is intended that resolution should take place at the lowest possible administrative level. The faculty will consult with the respective program coordinator, department chair and division dean who will assist the faculty member and student with resolution alternatives. Documentation of the disruption will be collected from the parties involved to gather facts and to ensure that the interests and needs of all parties are considered.
The executive dean of student life is the primary administrator of discipline for unacceptable conduct or for conduct which involves infraction of college rules and regulations. The executive dean of student life (or designee) will initiate disciplinary sanctions in accordance with these regulations. Disciplinary proceedings are not judicial trials and need not conform to the procedural formality of a trial.
Investigative/Disciplinary Procedures for Behavioral Misconduct
The executive dean of student life also has discretion to initiate these procedures without a written charge, complaint or report. The executive dean of student life (or designee) is responsible for investigating any reported allegation of behavioral misconduct by students.The executive dean of student life (or designee) must notify the student accused of the alleged infraction. Any written correspondence between the executive dean of student life (or designee) and the student that is not hand-delivered to the student will be sent certified mail. Failure of the student to have his/her current address on record with the college will not invalidate any notice or correspondence sent to that address. The executive dean of student life (or designee) will conduct an investigation to determine if the charge/complaint has merit and whether it can be resolved by mutual consent of the parties involved on a basis acceptable to the executive dean of student life.
Following a report of discrimination, harassment, sexual harassment or sexual violence, the student Title IX coordinator will designate an individual(s) to conduct an investigation. As part of the investigation, as appropriate, the investigator(s) will meet with the reporting party, meet with the responding party, conduct additional interviews with fact witnesses and gather relevant documentation. All investigations will be thorough, reliable and impartial. Upon completion of the investigation, the investigator provides a written report to the chief diversity officer and Title IX Coordinator who then releases the report to the Deputy Title IX Coordinator (executive dean of student life) for disciplinary action or sanction, if any. It is the Deputy Title IX Coordinator (executive dean of student life) who will determine, in consultation with the chief diversity officer and Title IX Coordinator, whether there has been a policy violation and what disciplinary action(s)/sanction(s) (if any) will be imposed based on a preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a college policy or procedure violation occurred and that the responding party is responsible for the violation, While direct mediation between the reporting party and the responding party will not be permitted in cases involving allegations of sexual violence, the student Title IX coordinator (executive dean of student life) may suggest alternative resolution techniques for informal resolutions when appropriate, in consultation with the chief diversity officer & Title IX Coordinator.
If an informal resolution is not successful or not available, the executive dean of student life (or designee) will review the allegations of misconduct to determine whether the student is responsible for violating the policy based on a preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a violation of the student code of conduct occurred and that the responding party is responsible for the violation. If ‘responsible,' the executive dean of student life (or designee) will impose appropriate disciplinary sanctions. As part of the investigation, the executive dean of student life (or designee) may meet with the reporting party and the responding party, conduct additional interviews with fact witnesses, gather documentation, etc.
During the investigation/disciplinary procedures, the responding party will have the following procedural rights:
The opportunity to have an advisor of the student’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the student. The advisor is not permitted to ask or answer questions, serve as a witness or make a statement on behalf of the student. The college is not responsible for providing students with an advisor.
The right to offer witnesses to the alleged misconduct (not character witnesses).
The right to offer additional information and make a statement to the executive dean of student life (or designee) about the charge or allegations of misconduct.
The right to request access to the information relied on as part of the investigation/disciplinary procedures.
During investigation/disciplinary procedures related to complaints of sexual violence or sexual harassment, both the reporting party and the responding party will have the following procedural rights:
- The opportunity to have an advisor of the individual’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the individual. The advisor is not permitted to ask or answer questions, serve as a witness, or make a statement on behalf of the complainant or accused. The college is not responsible for providing the reporting party or the responding party with an advisor.
- The right of the reporting party or the responding party to receive timely notice of meetings in which they are a participant.
- Subject to applicable law, the right to receive timely and equal access to any information relied on as part of the investigation/disciplinary procedures; and
- Equal opportunity to provide information through the investigation/disciplinary procedures.
The reporting party and responding party will not be permitted to directly question each other.
At the conclusion of the investigation/disciplinary procedures, the executive dean of student life (or designee) will notify the responding party and other necessary parties, in writing, of the determination of the investigation/disciplinary procedures (responsible/not responsible) and the sanction(s) imposed (when appropriate). The student will be notified by certified mail. If the student is suspended or dismissed, the student must surrender his/her student ID and parking permit to the executive dean of student life.
If the investigation/disciplinary procedures result from a report of discrimination, harassment or sexual harassment, the reporting party will be notified in writing of the determination of the investigation (responsible/not responsible), the sanction(s) imposed that directly relate to the reporting party (e.g., an order that the responding party stay away from the reporting party) and the right to appeal.
If the investigation/disciplinary procedures result from a report of sexual violence, the reporting party and the responding party will be simultaneously notified in writing of the determination of the investigation (responsible/not responsible), any sanction(s) imposed, the right to appeal, any changes to the result of investigation/disciplinary procedures, and when such results become final.
If the investigation/disciplinary procedures result from a report of a crime of violence or non-forcible sex offense (as defined in 34 C.F.R. § 99.39), the reporting party will be notified of the name of the responding party (if not already known by the reporting party), the determination of the investigation (responsible/not responsible), and any sanction(s) imposed. If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.
Interim Suspension
In certain circumstances, the executive dean of student life may impose an interim suspension prior to the completion of the investigation. Interim suspension may be imposed:- To ensure the safety and well-being of others or to preserve college property.
- To ensure the student’s own physical or emotional safety and well-being.
- If a student poses a definite threat of disruption or interference with the normal operation of the college.
During interim suspension, the student will be denied access to the campus (including classes) and/or all other college activities or privileges for which the student might otherwise be eligible. The student will be notified of the interim suspension by certified mail. Additionally, the interim suspension may be effective immediately by verbal notice from the executive dean of student life (or designee) with a letter by certified mail to follow.
Disciplinary Sanctions
The executive dean of student life (or designee), student conduct committee or the vice president for marketing and student life may impose any one or a combination of the following nondisciplinary or disciplinary sanctions for violation of the student code of conduct:- Memorandum of understanding
- Disciplinary warning
- Disciplinary probation
- Restitution
- Educational sanction
- Exclusion from college facilities or activities
- No contact order
- Disciplinary suspension
- Expulsion
Students who are prohibited from attending classes or courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.
Disciplinary sanctions will be made part of the student’s permanent educational record and will be housed in the student’s disciplinary file. Cases involving the imposition of sanctions will be expunged from the student’s confidential record seven years after final disposition of the case. Cases involving suspension or expulsion will be retained indefinitely.
Memorandum of Understanding
This is a written warning that the same conduct or other conduct in violation of this policy during that student’s enrollment at the college may result in additional discipline but is not considered a disciplinary record.Disciplinary Warning
This is a written warning that the same conduct or other conduct in violation of this policy during that student’s enrollment at the college may result in additional discipline.Disciplinary Probation
Disciplinary probation is for a specific period of time. During this time, a student may continue to attend classes but cannot participate in student or intercollegiate activities. Any further violations may lead to suspension or expulsion from the college.Restitution
A student is required to pay repair or replacement costs for damage to property or may be required to provide specific in-kind services.Educational Sanction
A student is required to participate in a specific educational or counseling activity(ies). The student is responsible for all expenses, including costs for education, counseling or treatment.Exclusion From College Facilities or Activities
A student is prohibited from attending one or more classes; undertaking college employment; entering a building; participating in some or all extra-curricular activities sponsored by the college; representing the college in an official capacity; or using other services provided by the college. Exclusion will be for a definite period of time, until certain requirements placed on the student are completed, or indefinitely.No Contact Order
A student may not have any type of contact with another individual who is part of the SCC community. This includes, but is not limited to, verbal or written communication, through the many mediums that are available. The student may not have friends or family contact the student on their behalf.Disciplinary Suspension
Disciplinary suspension is for a specific period of time. Suspension will include disenrollment and denial of attendance in classes, exclusion from participation in college-sponsored activities and suspension from employment with the college. The student may be readmitted upon completion of the suspension.*Expulsion
A student is permanently expelled from the college after committing a serious violation or after accumulating a record of multiple violations.** Students who are prohibited from attending classes or courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.
Students should complete campus appeals procedures prior to seeking outside remedies.
Conduct, Due Process Appeals
Student Appeal Process
A student may appeal the determination of and/or sanction(s) imposed by the executive dean of student life by filing an appeal in writing within 15 calendar days of notification of the decision by the executive dean of student life with the vice president for marketing and student life. In cases of discrimination, harassment, sexual harassment or sexual violence, both the reporting party and the responding party have the right to appeal the outcome of the investigation/disciplinary procedures. The appeal must cite at least one of the following criteria as the reason for appeal and provide supporting arguments. The vice president for marketing and student life will determine if the appeal meets the criteria.
- The investigation/disciplinary procedures were not conducted in conformity with prescribed procedures.
- The information relied on as part of the investigation/disciplinary procedures was not ‘sufficient’ to justify the decision of the executive dean of student life (or designee).
- Information, which was not withheld by the student and which could have substantially affected the outcome of the investigation/disciplinary procedures, has since been discovered.
- The sanction was disproportionate for the violation.
Status during appeal: The sanction that was rendered by the executive dean of student life (or designee) is in effect during the period of appeal.
If the vice president for marketing and student life determines that criteria for an appeal listed above have not been met, the previous determination by the executive dean of student life (or designee) stands. If the vice president for marketing and student life determines that the criteria for an appeal has been met, the vice president for marketing and student life will then review the information gathered as part of the investigation/disciplinary procedures, including any documentary evidence.
It is within the vice president for marketing and student life's discretion to reverse the finding regarding whether the student is responsible/not responsible, return the matter to the executive dean of student life (or designee) for review and/or reconsideration on whether the student is responsible/not responsible, convert any sanction imposed to an alternate sanction, rescind any previous sanction or return a recommended sanction to the executive dean of student life (or designee) for review and/or reconsideration or uphold the outcome of the investigatory/disciplinary procedure.
The final decision on the appeal will be communicated in writing by certified mail by the vice president for marketing and student life to the appealing student, with a copy sent to appropriate college officials. The decision of the vice president for marketing and student life shall be final.
If the investigation/disciplinary procedures and subsequent appeal result from a report of harassment or discrimination, the reporting party will also be notified in writing of the result of the appeal and any changes in the sanction(s) imposed if those sanctions directly relate to the reporting party (e.g., an order that the accused stay away from the reporting party).
If the investigation/disciplinary procedures and subsequent appeal result from a report of sexual violence, the reporting party and the responding party will be simultaneously notified in writing of the result of the appeal and any changes in the sanction(s) imposed.
If the investigation/disciplinary procedures and subsequent appeal result from a report of a crime of violence or non-forcible sex offense (as defined in 34 C.F.R. § 99.39), the reporting party and the responding party will be notified of the result of the appeal and any changes in the sanction(s) imposed. If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.
Course Information
Attendance Policy
The college has no plan of recognized class “cuts” or absences. You should attend all class meetings in which you are enrolled. In general, students are considered excessively absent when they have missed a class more times than the credit hour value of the course. Excessive absence may be sufficient cause to fail the course. For distance classes, “attendance” will be defined as active participation in the course as described in the individual course syllabus. The final decision as to what constitutes excessive absence from a class is left to the instructor and will be outlined in the course syllabus. Students should discuss any absences with their instructor.
Student Attendance Policy and Procedures for College-Sponsored Activities and Events
- Students who are absent from classes while participating in college-sponsored events or activities will not be automatically penalized for the absence. It is the expectation that students will normally be excused from class except under extraordinary circumstances. Students must complete the following procedures to determine the outcome of their absence for each missed class.
- Students should make every effort to schedule college-sponsored activities around classes.
- Students are responsible for notifying their instructors in advance of the absence. When possible, contact your instructor at least two weeks before the event/activity. Face-to-face interaction between student and instructor is preferred.
- In advance of the activity, students must provide their instructor(s) a completed Event Form for each missed class. Student Event Forms are available to student athletes in the Recreation Center room 104 and for members of clubs and organizations in the Recreation Center room 102. This form will help you discuss the potential effects of the absence with your instructor.
- Students are expected to make up any class work in a time frame to be determined by the instructor. When a test is scheduled for the day of the expected absence, students should discuss with their instructor how to make other arrangements to take the test. You should use the ACE Tutoring Center for additional help and the Assessment Center for make-up tests.
- If you fail to inform the faculty in advance of the expected absence, the absence may or may not be accommodated at the instructor’s discretion.
- Absences for the student-related activity will be reflected in your attendance record.
Audio/Video Taping Class Lectures, Student Presentations or College Events
Students who desire to audio and/or video tape class or college activities must first receive approval from their professor, club/organization advisor or event coordinator, unless it is an accommodation approved by the DSS manager. If this is requested due to a disability, a case must be open with DSS and the process should be followed for requesting accommodations.
If a student is granted permission to audio/video tape any portion of a class or college activity, that student understands that he or she does not have permission to reproduce or post the information on any social media, YouTube, or other public or private forum that would infringe on the privacy rights of others represented in the audio/video recording.
Classroom and Laboratory Safety
All students, teachers, employees and visitors shall comply with established laws and safety practices when participating in or observing certain technical and science laboratory courses of instruction.
Copies of applicable college safety rules must be posted in their appropriate locations.
All safety devices used by teachers, students, and visitors must meet or exceed the standards of the American National Standard Proactive for Occupational and Educational Eye and Face Protection, Z87.1-1968 and subsequent revisions thereof, approved by the American National Standards Institute, Inc.
COL 101
College Success Seminar (COL 101) is required of all degree seeking students and is recommended during the first semester of study. This course helps students succeed at St. Charles Community College (SCC). Students will come to better understand the many aspects of college life, such as how to use SCC technology and the learning management system, study skills for success, skills for personal success and well-being, interpersonal communication skills, rights and responsibilities, as well as information on campus involvement and leadership. This course is offered as a 16 week hybrid course for students taking on campus courses. For students in a fully online degree program this course can be taken online with permission from the COL 101 Program Chair. ESL 100 is the appropriate College Success Seminar course for non-native English speakers.
COL 100 is a fully online orientation course that can be accessed through Canvas. The orientation provides information to help students prepare for their first day on campus by understanding how to access the SCC website and student portal, locate the campus where their classes will be held, read their schedules, review financial aid information, understand FERPA, discover how to obtain course textbooks and materials, find out where to obtain a parking pass and ID, as well as links to mandatory training for new students. Students registered in a COL 101 course will also be registered for the COL 100 online orientation course in Canvas.
Field Trips
The faculty or staff member shall instruct students where to convene on the designated day. Students may be responsible for their own transportation if not provided by the college. As an officially sanctioned activity, students and faculty should make mutual arrangements in advance for any classes and other course work to be missed due to the field trip.
(Student) Guests on Campus
Only students registered in a class are allowed in the classroom. On rare occasions, a guest may be allowed to sit in on a class if the instructor has granted prior consent. If an instructor has questions regarding the guest, they will consult with the department chair. Other areas of the campus may also have restrictions on guest attendance. Students should inquire with specific departments prior to bringing a guest. Guests are expected to comply with all campus policies and procedures and will be requested to leave if disturbing the learning environment.
Transferring Credits from SCC to Other Post-Secondary Institutions
Agreements with four-year colleges and universities and accreditation by the Higher Learning Commission of the North Central Association of Colleges and Schools help assure that credits earned toward a degree at St. Charles Community College will transfer to a four-year institution.
It is important that you decide on a field of study and follow a transfer guide that outlines courses that will transfer into that curriculum for the institution to which you will attend. Academic advisors at both SCC and your transfer institution will assist you. Ultimate responsibility lies with the student to obtain a guarantee of course transferability from the institution of choice. Most universities set a limitation on the number of credit hours that are accepted for transfer from a two-year college. Check with the Academic Advising for information on transfer agreements with four-year institutions. See our transfer guides page for a comprehensive listing of the colleges with which SCC has articulation agreements.
Generally, college transfer program courses at SCC will satisfy various departmental, general education, elective and degree requirements at other colleges. However, career-technical program courses may not transfer because these programs are designed to prepare you for employment rather than for pursuit of a four-year degree.
For more information regarding transfer disputes, refer to the Missouri Higher Education Core Transfer Curriculum on the Missouri Department of Higher Education website.
Auditing a Course
If you wish to attend a course without taking an examination or receiving credit for the course, you may register on an audit basis. To change your course to “Audit” you must request the change by emailing enrollment@stchas.edu from your SCC email the exact course you wish to audit with the Subject Line: “Request to Audit”. Please review the SCC Academic Calendar for specific dates (note different deadlines are listed based on which part of term the course is taken).
Audited courses do not count toward establishing full-time or part-time status. Students who register on an audit basis will pay the regular tuition rate and must meet the course co or prerequisites.
Credit Hour
One unit of coursework is equivalent to 15 contact hours of classroom instruction. A typical college course is equivalent to 3 credit hours.
Developmental Courses
Developmental courses are non-transferable credit classes that prepare students for college-level work. These courses represent a broad spectrum of academic areas including math, reading, English and study skills. Developmental courses relate directly to SCC's career and college transfer programs, making it possible for students with academic skills deficiencies to prepare for regular college-level courses and be successful.
Developmental courses can be identified by numerical prefixes below 100 and can be found in course listings under Mathematics, English, Reading, Biology, Chemistry, and College Development. Many developmental classes are taught in the classroom while others are available as individual study units through the Academic and Career Enhancement (ACE) Tutoring Center. Students may use academic resources, computer tutorials and tutoring services in the ACE Tutoring Center to assist them with developmental classes.
Students successfully completing developmental courses should be well prepared for college-level classes.
Final Examinations
To complete courses and receive passing grades, all students must complete a comprehensive final examination or culminating project. Absences from final examinations, with the privilege of taking makeup tests, must have prior approval of the instructor.
Full-Time Course Load and Freshman-Sophomore Classification
Students at SCC are classified according to hours enrolled and hours completed. Part-time students earn fewer than 12 hours per semester, while full-time students carry 12 or more. During the summer semester, full-time student status requires 6 or more credit hours (for academic purposes). Full-time status for financial aid in the summer is 12 or more credit hours.
Course Load Fall/Spring Summer Full-time 12 or more hours 6 or more Part-time 11 hours or less 5 or less A freshman is any student who has completed fewer than 30 credit hours; a sophomore has completed 30 credit hours or more.
Except as indicated below, the maximum number of credit hours for which a student may enroll during the fall or spring is 18. During the summer, the maximum is 10 hours taken concurrently. Any course repeated counts as part of the course load.
It is recommended that the maximum course load for each of the following academic sessions be observed:
MAXIMUM COURSE LOAD
Academic Session Course Load Summer 10 credit hours Fall 18 credit hours Spring 18 credit hours Repeated courses count as part of the course load.
Students with a superior scholastic record may be permitted to register for more than the recommended maximum providing they meet the following GPA prerequisites:
- 2.75 GPA – approved to take 19 hours
- 3.00 GPA – approved to take 20 hours
- 3.50 GPA – approved to take 21 hours
Students wishing to take more than 21 hours during Fall or Spring or more than 10 during Summer must receive special permission from the Academic Affairs Office.
Independent Study
Independent study may be used to complete the requirements for regularly offered courses. If you wish to take a course on an independent study basis, you must get approval through the appropriate division dean. The course curriculum must be developed and pursued under the direction of a faculty member.
Prerequisite and Co-requisite Information
Some courses offered at SCC require either a prerequisite or co-requisite (or both) before enrolling. All prerequisites or co-requisites are identified in the Course Descriptions section of the SCC catalog.
If you have already completed an identified prerequisite at another college, a transcript will be required in order to enroll in the course.
Prerequisite Defined
A prerequisite is a condition of enrollment that you are required to meet prior to enrolling in a course. These prerequisite courses provide the minimum level of proficiency and/or knowledge needed for successful achievement in the next level course.- You must obtain approval of any exceptions. Exceptions to prerequisites may be made by the student talking with the course instructor and having them sign the permission form.
- If you are taking or have just completed a prerequisite course for which SCC has not yet received grades, you may register for the advanced course; however, you must withdraw from the advanced course if the grade you received does not satisfy the requirement of "successful completion."*
*Grades of F (Failing), I (Incomplete), R (Re-enroll), V (Audit), W (Withdrawal) and AW (Administrative Withdrawal) do not constitute successfully completing a prerequisite. Some courses designate attainment of a higher successful grade, for example a grade of C or better, in their prerequisite course(s). A note signed by the course instructor who issued the “I” grade may suffice until the grade change has been administratively processed.
Example: Successfully complete Psychology 101 before enrolling in Psychology 201.
Co-requisite Defined
A co-requisite is a course that needs to be taken concurrently with another course. This is very typical with science courses.You must sign up for both the course and any co-requisite. If you later wish to drop the course, you must also drop the co-requisite. If you fail the course, you may be allowed to repeat that course without retaking the co-requisite. However, you will not be allowed to advance in a sequence of courses until both have been successfully completed.
Example: CHM 101 and co-requisite CHM 103 (lab)Repeating a Course
You may repeat any credit course one time. All grades from each attempt are recorded on the transcript, but SCC will use the higher grade to calculate the grade point average (GPA). Exceptions to this rule include PE activity courses and some music courses, in which all attempts will be calculated in the student’s GPA. For financial assistance eligibility, all attempts will count towards maximum hour limits and completion ratio.
Some colleges and universities will recalculate the GPA for admissions purposes and include all grades earned.
Students wishing to attempt a course for the third time must speak with an academic advisor and/or the department chair to obtain permission to enroll.
Financial Aid
Collapsible Group Item #1
The Financial Aid/Veteran Services Department is here to provide students with the resources needed to obtain financial assistance. We are here to help you maneuver through the financial assistance processes more efficiently.
There are a wide variety of financial assistance programs (Federal and State) to accommodate every student who wishes to attend college. The basis for all federal and most state financial assistance programs is the "Free Application for Federal Student Aid" (FAFSA). Students are strongly encouraged to complete this application several months in advance for the upcoming school year.
A new FAFSA application is required for each school year in which a student plans to attend. The application is completed online at Federal Student Aid. Eligibility is based on a pre-determined formula set by the Department of Education.
A FSA ID is required to complete the FAFSA; the FSAID will serve as your signature to the online application.
The FAFSA will ask you to enter up to ten codes for the schools where you want your FAFSA results sent. The SCC school code is 017027. For other school codes, contact those colleges individually.
An e-mail notification from the Department of Education will be sent to you approximately 1 week after submission. This e-mail is to notify you that the Department of Education has received your application.
Federal Pell Grants, Federal Direct Student Loans, Federal Supplemental Education Opportunity Grants (FSEOG) and Federal Work Study are the various financial assistance programs associated with federal financial assistance and will be outlined on other pages.
A+ State Scholarship Program
The A+ Schools program is a school-improvement initiative established by the Outstanding Schools Act of 1993. The State Board of Education approves high schools for A+ once they have met the program requirements. Students who graduate from a designated A+ School may qualify for state-paid assistance to attend any public community college or technical school in the state.
A+ students can receive benefits up to four years from the date of their high school graduation or up to completion of the required credits to complete a degree or completion of 105% of the credit hours required for their degree program, whichever occurs first.
A+ students can receive benefits up to four years from the date of their high school graduation or up to completion of the required credits to complete a degree or completion of 105% of the credit hours required for their degree program, whichever occurs first.
A+ students are required to complete a Free Application for Federal Student Aid (FAFSA) each school year. This should be done soon after you and your parents have filed taxes from the previous calendar year. Your parent's taxes are not necessary if you are declared an independent student as defined by the U.S. Department of Education. You will not be processed for A+ funding until we have received the results of your FAFSA. Files selected for verification by the Department of Education must be completed prior to A+ processing. New students to SCC must submit an official certified A+ transcript.
To avoid pre-payment of tuition and fees your FAFSA results must be received in the SCC Financial Aid Department, along with any additional required documentation if selected for verification by the scheduled deadline. Students new to SCC must also have an official A+ certified transcript on file by this deadline.
Financial Aid Satisfactory Academic Progress
Federal regulations require students make satisfactory academic progress (SAP) toward a degree or certificate to be eligible for Federal Title IV Student Aid (668.34 of the Higher Education Act).
- Federal Title IV Student aid includes the following:
- Federal Pell Grant
- Federal Supplemental Education Opportunity Grant
- Federal Work Study
- Federal Direct Subsidized Loan
- Federal Direct Unsubsidized Loan
- Federal Direct Plus Loan
The SAP policy is consistently applied to all enrolled students at the end of the Fall, Spring, and Summer terms. The SAP status for incoming transfer students will be based on this current SAP policy.
How is SAP Measured?
A. SAP has a qualitative measure and a quantitative measure, which are measured at the end of each term. Based on these measurements, there are three components of SAP which must be met in order to remain eligible for Federal Title IV student aid and A+. Students must.
- meet the cumulative grade point average (GPA) requirement (Qualitative Measure)
- meet cumulative completion percentage requirement (Quantitative Measure) and
- meet the 150% maximum allowable time frame (Quantitative Measure). The chart below provides additional information and examples of the three components of SAP.
ATTEMPTED HOUR/GPA SCALE
MAXIMUM TIME FRAME
31CR above/2.0 GPA
66.666% Cumulative Attempted Hours
150% of published program length
Undergraduate student has 40 attempted credits and an institutional cumulative GPA of 2.25
Student has attempted 60 hours and has earned 50 hours
Undergraduate in 60 credit hour program and has attempted 75 hours
66.666% of 60 = 40
B. Attempted and Earned Hours
- Attempted and earned credit hours are based on the official college calculation as presented on the student’s academic records in the college database.
- Once a student has completed a degree, all subsequent coursework is considered in the attempted hours calculation until that subsequent degree is completed.
- Attempted hours include: repeat hours, incomplete hours, academic clemency/bankruptcy hours, transfer hours, concurrent (high school) enrollment, regardless of whether a student received financial aid.
- The Department of Education regulations do not exempt hours included in academic clemency/bankruptcy from the SAP policy. This means that terms excluded due to clemency/bankruptcy remain in the maximum allowable time frame and completion percentage calculation of your SAP status.
- All periods of enrollment at SCC will be counted in attempted hours.
Courses where a student receives a final grade of A, B, C, D, F, I (In Progress), or W will be used to compute hours attempted. Not an “I” grade is considered as an “F" grade for SAP calculation purposes. - Courses with final grades of F, I (In Progress), or W will not be counted in earned hours.
Remedial/Transitional courses will not be considered in the calculations, instead will be monitored based on established policies for that program. - Courses deleted or canceled are not included in the calculation of GPA, completion rate, and/or maximum timeframe.
- If a student changes their major, degree or seeks to earn an additional degree they are eligible to receive federal aid for no more than 150% of the credit hours required for the chosen major. The 150% maximum timeframe limit is applied to all credit hours earned or attempted while enrolled at SCC, and includes transferred credit from previously attended institutions.
- Students may request a recalculation of their eligibility for the current term due to grade changes due to corrections. Please note that a grade change is not the same as grade forgiveness.
Financial Aid Warning and Suspension
A. Financial Aid Warning: A student who fails to meet the minimum SAP requirements (because of GPA and/or completion percentage as indicated above) at the end of a term will be placed on Financial Aid Warning. A student on Financial Aid Warning may continue to receive assistance under the Federal Title IV funds for the next term only. During the term of warning, the student is expected to come into compliance with the standard Federal Financial Aid Satisfactory Academic Progress Policy as indicated in section I above.
At the end of that term, if the student has met the minimum GPA and completion percentage, the student is considered to be meeting SAP (unless the student is not meeting the maximum time frame requirement).
If the student has not met the minimum completion percentage and GPA requirement, the student is not considered to be meeting SAP. At this time the student will be placed on Financial Aid Suspension and will not be eligible for Federal Title IV funding.
Note: Financial Aid Warning and Suspension are separate from Academic Probation and Suspension. Students should contact the SCC Registrar’s office for information regarding Academic Probation and Suspension.
B. Financial Aid Suspension: There are two reasons a student will be placed on Financial Aid Suspension:
- Failure to meet SAP Good Standing after the Financial Aid Warning period.
- Failure to complete the academic program within 150% of the published program length.
During this period of suspension, the student will not be eligible to receive Federal Title IV funds. The student may continue to be enrolled at SCC if they meet admission and enrollment requirements and meet published payment deadlines.
A student who loses their Federal Title IV financial aid eligibility due to SAP at the end of a financial aid warning or as a result of not completing their program within 150% of the published length of the program, has the right to file an appeal.Initial Appeal: A student on Financial Aid Suspension may appeal if the circumstances causing the student to fall below minimum standards were out of the student’s control and warrant special consideration.
- Death of a family member/friend
- Obituary, death certificate
MITIGATING CIRCUMSTANCE EXAMPLES OF DOCUMENTATION Marital issues Separation Agreement, divorce decree, statement for counselor/minister Medical health issues Statement from medical professional, medical records Employment issues Letter from employer, copies of time sheets, pay stubs Family responsibilities Documentation that supports the particular issue Financial responsibilities Documentation that supports the particular issue Natural Disaster Documentation indicating how the student was directly impacted - An appeal should be submitted using the SAP Appeal eform which can be accessed via Eforms in your portal.
- The appeal should address each term that the student’s performance was below the minimum requirements.
- Additionally, an appeal should also contain an explanation of the steps that the student intends to take to ensure that future academic progress will be acceptable.
- The student will complete an Academic Plan with the help of an Academic Advisor.
- The Academic Plan will contain a projection of the courses the student will take each term up to the term that they again meet SAP requirements.
- The appeal form, letter, documentation and academic plan will be turned in to the Financial Aid office and sent to the Enrollment Services Appeals Committee for review.
A. Appeal Deadline: Appeals must be submitted by the Wednesday prior to the appeal meeting date. Appeal dates can be found at on our webpage outlining the SAP
- Financial Aid SAP Appeal Committee: The committee is comprised of representatives from SCC staff and faculty.
- The committee reviews the appeal according to the dates on the Financial Aid website and provides its decision to the Financial Aid Office.
- Students will receive an email informing them of the committee’s decision. The email is sent to the students SCC email address.
- The decision of the committee is final. Note: No Federal Title IV aid will be paid retroactively for a term in which the student did not meet the minimum SAP requirements as outlined in Section I.
- If the student has questions regarding the decision, an appointment can be made with the Director of Financial Aid.
B. Appeal Approval: If the appeal is approved, the student is placed on Financial Aid Probation.
Financial Aid Probation
A. Students who have their appeal approved will be placed on Financial Aid Probation and must maintain compliance with the Academic Plan submitted with their appeal. While on probation, a student is eligible for Federal Title IV aid.
- During the period of probation, the student is expected to come into compliance with the SAP policy as described above in Section I, or
- Maintain compliance with the Academic Plan submitted to the Financial Aid Office as part of the appeal. The Academic Plan will be reviewed by the Financial Aid Office at the end of term. Failure to meet the terms of the Academic Plan will result in the student being placed on Financial Aid Suspension and the will not be eligible for Federal Student Aid.
Financial Aid Probation
A. Students who have their appeal approved will be placed on Financial Aid Probation and must maintain compliance with the Academic Plan submitted with their appeal. While on probation, a student is eligible for Federal Title IV aid.
- During the period of probation, the student is expected to come into compliance with the SAP policy as described above in Section I, or
- Maintain compliance with the Academic Plan submitted to the Financial Aid Office as part of the appeal. The Academic Plan will be reviewed by the Financial Aid Office at the end of term. Failure to meet the terms of the Academic Plan will result in the student being placed on Financial Aid Suspension and the will not be eligible for Federal Student Aid.
B. Reestablishment of Aid Eligibility after not maintaining Academic Plan Requirements: A student who does not meet the terms of Academic Plan may establish federal aid eligibility in one of two ways.
- The student will be eligible for Federal Title IV Aid when they meet the SAP policy requirements listed in Section I, or
- The student may submit another appeal to the SAP Committee for consideration in order to regain federal aid eligibility.
Intention of Academic Plans
The purpose of an academic plan is to:
A. Ensure the student has met with an Academic Advisor to discuss their academic goals and ensure they understand the path to obtain their degree of certificate.
B. Establish with their Academic Advisor a plan that will allow the student to do one of the following:
- Obtain compliance with the SAP policy within one academic term, or
- Obtain compliance with the SAP policy within a reasonable time.
Repeated Course Rule
A. Repeated courses are not part of the SAP policy, but it is important students understand they may only receive federal financial aid for one repetition of a previously passed course(s).
B. If a course is repeated and replacement is approved according to the SCC Academic Repeat policy, the grade given at the end of the repeated course becomes the official grade. The replacement grade is used to compute the cumulative GPA in the calculation of a student's SAP status.
C. Each repeated course will count towards the attempted hours when determining completion rate and maximum timeframe. Note: this includes Transfer Credits accepted for meeting degree require
Veteran Services
Veteran Information
Prior to enrolling in courses at St Charles Community College we encourage all veterans, eligible dependent/spouses, and active-duty service members to speak with our VA (Veterans Affairs) School Certifying Official (SCO) to discuss how their Tuition
Assistance or other Veteran Education Benefits can be applied.To be certified to the Department of Veteran Affairs, your classes must be required for your degree curriculum. To ensure that your classes will be certified, you should meet with an SCC Academic Advisor to perform a degree audit.
Educational benefits for all Chapters, except Chapter 33, are sent directly to the student and the students themselves are responsible for making tuition and fee payments to SCC. Chapter 33 benefits for tuition and fees are sent directly to the institution and all other benefits are sent to the student. All Chapter 33 students will receive a “PERC HOLD” from the Financial Aid Office. This hold indicates to the Cashier’s Office, VA will directly send this payment to SCC. Students are responsible for any tuition and fees paid by the VA. Students are responsible for keeping informed of their remaining eligibility. Full time rate of pursuit for fall and spring is 12 credit hours and 6 credit hours for summer. Once enrolled, any change in your schedule should be reported as soon as possible to the School Certifying Official (SCO). Changes in your enrollment can result in an overpayment that will be determined by the VA.
School Certifying Official Responsibilities
SCC School Certifying Official (SCO) must keep the VA informed of the enrollment status of Veterans and other eligible persons by doing the following:
- Enrollment Certification to report enrollment information
- Report on a change in the student enrollment status
- Monitor student’s grades and ensure Satisfactory Academic Progress (SAP) Refer to theFinancial Aid section for complete information about Satisfactory Academic Progress
- Report on when a student was terminated due to unsatisfactory progress
- Monitor student’s conduct and report when a student is suspended or dismissed
- Reporting Course Changes to the VA
Student’s Responsibilities
- VA students must determine and apply for your Department of Veteran Affairs Educational Benefits. Once your application is approved, the VA will send you a Certificate of Eligibility. You can upload a copy of your Certificate of Eligibility online by using your mySCC Student Portal at the same time you submit your Certify My VA Benefits. Under Quick Links>eForms>Forms.
- Military Tuition Assistance (MilTA)-This is a benefit paid to eligible members of the Armed Forces and must be initiated by the service member. Each military branch has its own application process. Service members should meet with his/her local installation education center counselor prior to enrolling in your classes.
- Complete the SCC application for Admissions.
- Request any Military Service Transcripts.
- To transfer credits from other institutions, send a transcript request form to institutions where credits have been previously earned. After requesting your transcript, please complete the Evaluation of Transfer Credit form.
- Submit the Free Application for Federal Student Aid (FAFSA) and explore scholarships opportunities.
- Activate your Student Portal (mySCC).
- Enroll in eBenefits.
- Complete a VA Certification Request Eform by logging in to your mySCC student portal. Under Quick Links>Eforms>Forms>Certify My VA Benefits. This form needs to be completed EACH SEMESTER you are enrolled in and seeking educational benefits while at SCC.
General Information
Course Applicability-Only courses that satisfy requirements outlined by the degree or graduation evaluation can be certified for VA purposes. If you drop, withdrawal and make any changes to your enrollment, it is your responsibility to notify the SCO immediately.
Repeated Courses-Repeated courses are not eligible to be certified again by the VA if you have already successfully completed them. However, if a student fails a class, or if a program requires a higher grade than the one achieved in a particular class for successful completion, that class may be repeated.
Audited Courses-Audited courses cannot be certified.
Remedial and Deficiency Courses-These courses are designed to correct deficiencies in basic mathematics, English and reading at the elementary or secondary level. These courses can be certified as part of an approved program, but only for students for whom a verifiable need has been established.
Change of Program- If a student changes his or her program while at SCC, this change must be made to the SCO. This change will be updated to VA and a credit evaluation for the new program will need to be completed.
Attendance requirement-The last of each month the veteran is required to verify his or her attendance if they receive Chapters 30, 1606 and 1607. Payment will not be issued until the VA receives your verification. It is encouraged for you to complete your verification by using the VA online verification at www.gibill.va.gov/wave/index.do or 1-877-823-2378
Glossary of Terms
Academic Advisor
A professional staff member available to assist students in planning their academic path, discussing strategies for academic goal attainment, and scheduling of appropriate classes.
ACE Center
The Academic and Career Enhancement (ACE) Center is a tutoring center with an attached computer lab.
ACT
A national test used for counseling and sometimes as admission criteria for specific programs. SCC is a national test center.
Assessment Test
SCC's way of measuring a student's ability in English, math and reading. The assessment is required for all first-time students taking more than 5 credit hours.
Associate of Arts (A.A.)
Awarded to students completing the requirements of the academic transfer program with a minimum of 64 semester hours including general education core requirements. It generally parallels the first two years of a Bachelor of Arts degree at a four-year institution.
Associate of Arts in Teaching (A.A.T.)
Awarded to students completing the requirements of the academic transfer program for future educators. It is a 64 semester hour program that includes a general education core and elective/ institutional requirements. It generally parallels the first two years of a Bachelor of Arts degree at a four-year institution.
Associate of Applied Science (A.A.S.)
Awarded to students completing the requirements of one of the career/technical programs. Minimum credit hours required vary based on the specific program. Although this degree is not intended to be a transfer degree, some of the courses will transfer to four-year institutions.
Associate of Fine Arts (A.F.A.)
Awarded to students completing the requirements of a specifically identified academic program available within this degree. Minimum credit hours vary based on the specific program. The Associate of Fine Arts degree is a transfer degree for students planning to pursue a bachelor's degree with a concentration in studio fine arts, graphic design, Art Education, or music, at either a four-year college, university or art school.
Associate of Science (A.S.)
Awarded to students completing the requirements of a specifically identified academic program available within this degree. Minimum credit hours required vary based on the specific program. It generally parallels the first two years of a Bachelor of Arts degree or a Bachelor of
Science degree at a four-year institution.Catalog
The primary resource in guiding you through the programs, services, and policies of St. Charles Community College. The online catalog will be updated near the start of each academic term.
Certificate
A short term program of study. It can be earned by itself, or the credits can generally be applied to a degree if the student takes additional courses.
Certificate of Achievement (C.A.)
Certificates are awarded upon completion of a prescribed sequence of courses for each program. Normally, two semesters are necessary to complete the requirements for a one-year certificate.
Certificate of Specialization (C.S.)
This certificate is for people who desire information or skills in a specific area related to their current job. They usually can be completed in a short period of time.
CLEP
College Level Examination Program. A college credit by examination program.
Co-requisite
Course required to be taken simultaneously with another.
Course Description
A short description of course content, including course prerequisites. Each course description includes the departmental abbreviation, a corresponding three digit number (example, Introduction to Psychology is PSY 101) and the number of credit hours assigned to the course.
Course Load
Number of credit hours in which a student is enrolled in an academic term.
Credit Hour
One unit of course work equivalent to 15 contact hours of classroom instruction. A typical college course is equivalent to three credit hours.
Curriculum
A required group of courses that comprise a specific program of study.
Department
A subdivision of a school or college that deals with a specified area(s) of study (i.e., music).
Developmental Courses
Courses that help prepare students for successful completion of college-level coursework – any course below the 100 level.
Drop
The process of withdrawing from one or more classes after initial registration.
Elective
Any course in the curriculum you wish to take AND for which you have met the prerequisite(s). An academic counselor will assist you in determining if this course counts towards your degree.
Fees
Charges assessed to a student’s account at the college’s discretion. These can include charges assessed to all enrolled students as well as specific charges associated with specific courses/programs.
Finals
Key examinations offered during the final week of a given semester or term. Finals usually weigh heavily in course grade determination.
Free Application for Federal Student Aid (FAFSA)
The application required for students to be considered for federal student financial aid.
Freshman
Any SCC student who has completed fewer than 30 credit hours.
General Education
A component of the degree program that gives students an opportunity to explore areas outside of their majors.
Grade Point Average
Grade point average (GPA) is a commonly used indicator of an individual's academic achievement in school. It is the average of the grades attained in each course, taking course credit into consideration. Cumulative GPA - a calculation on all non-developmental course work taken at SCC recorded on the student record and based on a 4.0 average (GPA) scale (i.e. A=4.0, B=3.0, C=2.0, etc.). Semester GPA -The semester GPA is a calculation of all non-developmental coursework taken in a semester.
Grants
Awarded through the Enrollment Services Department, grants give qualifying students money for school that doesn't have to be paid back.
Major
The subject of study in which a student chooses to specialize; a series of related courses, taken primarily at the transfer institution.
Midterms
Progress reports issued to students who are receiving either a 'D' or 'F' at the midpoint of the semester. Grades are mailed or can be accessed via SCC Connection.
Minor
A smaller subject of specialization, completed at the transfer institution. (Approximately 20 credit hours).
Open Admissions
We admit virtually all high school graduates, regardless of academic qualifications such as high school grades and placement test scores.
Prerequisite
A requirement which must be met before enrollment in a related course.
Probation (Academic)
A student is placed on academic probation the second time his/her grade point average falls below satisfactory academic progress.
Registrar
Keeper of official student records.
- Immediately reporting possible policy violations to one of the following people: